Pneumatic Workflow

Unlimited users just $99/month Your whole organisation for one fixed price Try for FREE Human + AI Workflow Automation Leverage seamless human-AI integration coupled with automatic workflow management to maximize the performance of your team Get started Book a demo Combined Strengths of AI and Human for Best Results Build intelligent workflows that take full advantage of human-AI collaboration by assigning tasks to human and AI performers within the same workflow. On top of that, each AI agent can be given a unique role within your company, the same way your human team members each have their own job description. Quick Product Overview From Tasks to Workflows Not a Task Manager Automatically Managed Workflows You design workflow templates in which you include human and AI performers in different tasks as needed by your business process and Pneumatic then manages all the workflows run from the template for you behind the scenes. Add as many templates as you need for your business. Getting Started Information Flow Task Management Take your Human-AI Workflows to the Next Level through Integrations Pneumatic is an open solution that can be easily integrated with external systems so that you can set up processes in which tasks completed by your team or AI agents will trigger actions in third party systems: send emails, add records to databases, create spreadsheets, post blog entries, you name it. Whatever results you get from each task can be easily reused elsewhere through automated integrations. Zero Code Integrations Launching Multiple Workflows Engaging with External Users Lease Management A process for managing tenants from contract signing to turnover for real estate agencies. Preview Use template Template Generator Our Workflow Template Generator recognizes your specific needs and requirements and generates custom workflow templates in moments, just give it a few pointers about what kind of workflow you need. 5S Auditing A regular process for conducting 5S audits to maintain organization and eliminate waste. Preview Use template A/B Testing This process organizes and standardizes A/B testing to aid business growth. Preview Use template Accounts Payable This process controls company expenses, ensures adherence to SLAs, monitors requests, and measures progress. Preview Use template Accounts Receivable This process aims to streamline and improve the financial process by managing accounts receivable effectively. Preview Use template Advertising Campaign This process is used to create, execute, and evaluate advertisement campaigns. Preview Use template Asset and Leasing Management A process for managing real estate assets and their leasing status. Preview Use template Brokerage Pipeline Manage your real estate selling and brokerage process in a single interface. Preview Use template Business Contract Analysis A process for creating and managing your company's contracts effectively. Preview Use template Business Process Mapping This process supports mapping, evaluating, and managing business processes for optimal efficiency. Preview Use template Buy-Side Real Estate Management This process helps manage client's real estate needs and track suitable listings. Preview Use template Commodities Strategy This process organizes data for forecasting market trends in a simple kanban view. Preview Use template Competitive Analysis A process for investigating competitors, analyzing their strategies, and documenting their strengths and weaknesses. Preview Use template Coworking Space Rental This process manages the rental of coworking spaces, maintaining effective communication with clients. Preview Use template Design Thinking A template for solving complex problems using Herbert Simon’s Design Thinking methodology. Preview Use template Facilities Delivery This process allows the facilities team to manage new installation requests efficiently. Preview Use template Facilities Management A process designed to manage requests for facilities adjustments, including maintenance, workstation setups, parking permits, cleaning, and other services. Preview Use template Industrial Building Project Request Manage new projects for industrial buildings, assign suppliers, analyze documentation, and document operational impacts. Preview Use template Inventory Adjustment A process for adjusting and managing inventory based on data inputs and approvals. Preview Use template Inventory inbound for e-commerce A process template for managing the receipt and inventory of goods in e-commerce. Preview Use template Lease Management A process for managing tenants from contract signing to turnover for real estate agencies. Preview Use template Template Generator Our Workflow Template Generator recognizes your specific needs and requirements and generates custom workflow templates in moments, just give it a few pointers about what kind of workflow you need. 5S Auditing A regular process for conducting 5S audits to maintain organization and eliminate waste. Preview Use template A/B Testing This process organizes and standardizes A/B testing to aid business growth. Preview Use template Accounts Payable This process controls company expenses, ensures adherence to SLAs, monitors requests, and measures progress. Preview Use template Accounts Receivable This process aims to streamline and improve the financial process by managing accounts receivable effectively. Preview Use template Advertising Campaign This process is used to create, execute, and evaluate advertisement campaigns. Preview Use template Asset and Leasing Management A process for managing real estate assets and their leasing status. Preview Use template Brokerage Pipeline Manage your real estate selling and brokerage process in a single interface. Preview Use template Business Contract Analysis A process for creating and managing your company's contracts effectively. Preview Use template Business Process Mapping This process supports mapping, evaluating, and managing business processes for optimal efficiency. Preview Use template Buy-Side Real Estate Management This process helps manage client's real estate needs and track suitable listings. Preview Use template Commodities Strategy This process organizes data for forecasting market trends in a simple kanban view. Preview Use template Competitive Analysis A process for investigating competitors, analyzing their strategies, and documenting their strengths and weaknesses. Preview Use template Coworking Space Rental This process manages the rental of coworking spaces, maintaining effective communication with clients. Preview Use template Design Thinking A template for solving complex problems using Herbert Simon’s Design Thinking methodology. Preview Use template Facilities Delivery This process allows the facilities team to manage new installation requests efficiently. Preview Use template Facilities Management A process designed to manage requests for facilities adjustments, including maintenance, workstation setups, parking permits, cleaning, and other services. Preview Use template Industrial Building Project Request Manage new projects for industrial buildings, assign suppliers, analyze documentation, and document operational impacts. Preview Use template Inventory Adjustment A process for adjusting and managing inventory based on data inputs and approvals. Preview Use template Inventory inbound for e-commerce A process template for managing the receipt and inventory of goods in e-commerce. Preview Use template Lease Management A process for managing tenants from contract signing to turnover for real estate agencies. Preview Use template Trello vs Pneumatic: Why Manage Everything by Hand if Pneumatic Can Manage It for You Trello is an easy to use and very engaging agile management tool that works great for small projects but can quickly become unwieldy as the number of projects and tasks in each of them go through the roof: Pneumatic takes the chaos out of the equation and lets you focus on what needs doing now. Monday vs Pneumatic: A Crafts Workshop vs Assembly-Line Mass Production Monday allows you to easily create tasks for you to manage by hand with relative ease: the approach works well for small projects but breaks down for large ones. Pneumatic gives you assembly-line workflows that excel for managing business processes of any size or complexity. 3-minute read Streamlining Certification Processes for a Leading Healthcare Professional Association This case study explores improvements in efficiency, security, and compliance with HIPAA regulations. Learn how custom solutions, including a user-friendly web portal, private cloud deployment, and automated communications, transformed the certification experience for both applicants and staff. March 22, 2025 8-minute read BPM Tools Comparison: Camunda for IT Pros vs Pneumatic for Business Users Let your IT department work miracles for you with Camunda or empower your business users to build and expand business processes on their own without the need for advanced IT expertise with Pneumatic workflows. February 23, 2025 "Easy workflow management application" Dan R. Owner “A brilliant way of creating processes to follow and track their usage with teams” Charlie P. Product Lead "Makes process management and improvement much easier" Matt W. CEO "A great platform to stay on topof tasks and increase internal visibility!" Tibor K. Producer "The best way to manage routine processes" Igor Z. CEO "Easy workflow management application" Dan R. Owner “A brilliant way of creating processes to follow and track their usage with teams” Charlie P. Product Lead "Makes process management and improvement much easier" Matt W. CEO "A great platform to stay on topof tasks and increase internal visibility!" Tibor K. Producer "The best way to manage routine processes" Igor Z. CEO "Easy workflow management application" Dan R. Owner 12345 See how Pneumatic can help to improve your business Create an Account to Instantly UseOur Workflow Template Generator You can further customize the generated workflow template by inviting team members and assigning tasks to them, setting deadlines for each workflow and task, and adding conditions and variables to direct the flow of execution and information through each workflow. Get Started with a Discovery Call Use This Workflow Template Choose Use This Workflow Template to create an account in Pneumatic and instantly start running multiple workflows from generated workflow templates. The server is not respondingPlease try again later --- Unlimited users just $99/month Your whole organisation for one fixed price Try for FREE Quick and dirty DIY BPM $ 99 /mo Billed annually Try for free Your whole organization for one fixed price: Full feature access with limited support Explore the full power of Pneumatic with no limits on storage, API calls, or data processing with your backend running on high performance clusters you get unlimited users, tasks and processes as well as unlimited tenant accounts. Free unlimited users Multi-tenant In-app chat support Self-serve Integrations via Zapier, Make or API For turn-key enterprise solutions Custom Get a quote Make Pneumatic truly yours and maximize the bang for your buck: No usage limits No limits on storage, API calls, or data processing, to fully accommodate large-scale operations. High performance clusters. Unlimited users, tasks and processes. Unlimited tenant accounts. Custom agreements Including NDA, BAA, SLA and other provisions. Access to code and documentation Full access to all our source code and your own fully-supported branch in Pneumatic’s git repository as well as access to extended code documentation. Hosting flexibility Options include Pneumatic’s platform, a private Google Cloud account, Amazon AWS, Microsoft Azure, or on-prem deployment. A broad selection of hosting regions and architecture components. Version control and testing Separate environments for Production, Staging and QA. Custom version update schedules, with an approval process for updates, ensuring compatibility and stability. A segregated testing/staging environment, allowing for thorough vetting of updates and changes before deployment. Service level agreements (SLAs) Clearly defined SLAs covering uptime guarantees, performance benchmarks, and support response times. Backup and disaster recovery Cluster Backups. Data Retention Policies. Comprehensive solutions to ensure business continuity in accordance with your requirements. Management and security Single Sign-On & SAML. LDAP and Active Directory. A separate, segregated Okta/Auth0 tenant for enhanced user administration, offering just-in-time provisioning, custom deprovisioning schedules, and bespoke settings. Dedicated implementation team A personal account manager to serve as your point of contact for strategic guidance and support. An assigned team, including a workflow implementation specialist, dedicated to ensuring the successful implementation and optimization of your workflows. Dedicated end-user support A dedicated support team operational in your time-zones. Choice of support channels: in-app, email, phone, Zoom, Microsoft Teams or Slack. Custom development services Professional Services experts are all part of the Pneumatic core team. Their speed and experience will save you weeks of development. Frequently Asked Questions What is a user? A user, in the broadest sense, is anyone who uses Pneumatic. We have three categories: registered users who have accounts in Pneumatic, guest users whom you invite to specific tasks via email, and external users who can initiate workflows in Pneumatic using public kickoff forms. What are guests and external users? Guests are users you invite to specific tasks in Pneumatic via email. This feature is free and allows guests to read, post comments, and complete tasks. External users, such as customers or vendors who don’t have a Pneumatic account, can launch workflows via public kick-off forms. You can make any kick-off form public, enabling workflows to be launched by people without Pneumatic accounts. I'm an MSP, can I manage multiple Pneumatic accounts for my customers? Absolutely. As a Pneumatic Partner, you can link, access, and manage multiple client accounts with a single login, simplifying the management process. Can I change the branding? Yes, Pneumatic offers a white-label partner program for agencies, consultants, and businesses to help optimize your customers’ business efficiency. This allows you to customize the branding as per your requirements. Can I cancel my account paid plan at any time? You are never locked in. Pneumatic is a pay-as-you-go service. Cancel any time with just a few clicks. We do not have any cancellation fees. If you cancel, you’ll be billed for the current month or year, but you won’t be billed again. Do you have a money back guarantee? Absolutely. If you’re not satisfied with your Pneumatic experience, just let us know within the first 30 days, and we’ll gladly refund your most recent payment. Your satisfaction is our top priority. Do you have a question? Don't hesitate to ask --- Unlimited users just $99/month Your whole organisation for one fixed price Try for FREE Pneumatic Features Pneumatic is an SaaS workflow management system designed to make business process management easy and accessible to everyone. Pneumatic emphasises ease of use, iterative development and continuous improvement of business processes.You “write down” how your company operates by creating workflow templates in Pneumatic, then you run them, check their performance, identify any bottlenecks and make adjustments on the fly to maximize efficiency. Take your business to the next level, use Pneumatic to turn it into a going concern that can run on autopilot if need be. Pneumatic Workflows A workflow is a sequence of steps that reliably produces a predictable result based on initial inputs.Well-defined workflows are what differentiates a mature business from a startup. As your business matures it turns into a going concern, a collection of well-oiled business processes that can run on their own. Pneumatic allows you to quickly build and evolve workflows for your business through iterative experimentation. Learn about workflows WorkflowTemplates All workflows that you run in Pneumatic are based off of workflow templates. A workflow template is a standard operating procedure that defines the inputs needed to run a new workflow of a specific type, the parameters of every stage of the workflow, including any output fields, team members the stage is to be assigned to, deadlines, conditions that must be met for each stage to be invoked or skipped.Pneumatic templates are not set in stone and can be edited at any time, with all their running instances being updated automatically in real time. Learn about templates AI Powered Workflow Builder The game-changing feature greatly simplifies the workflow creation process. The user can just describe the kind of workflow they want and the system then uses AI on the backend to generate steps for the desired workflow type.The user can then use the AI-generated workflow template as is or further edit and flesh it out to meet their specific needs.Streamline your workflow creation process with this AI-powered feature. Learn about Pneumatic AI ShareableKick-off Forms Workflow kick-off forms can be made public so that workflows can be run from outside the system. When you share a kick-off form for a template, Pneumatic generates a link that you can then make public in any way you like: you can send it in an email or via messenger or publish it on a website.Anyone will then be able to run a new workflow from the template by clicking on the link and supplying the necessary information. Pneumatic also allows you to customize the success URLs for shared kick-off forms. Learn about shareable forms Multiple Tenant Accounts Tenant Accounts allow every customer who bought their subscription directly from Pneumatic to create and manage an unlimited number of sub-accounts. This feature is specifically tailored for BPM consultants to enable them to deliver Pneumatic-powered solutions to their clientele. Each tenant account is priced the same as the primary account. Moreover, tenants have the flexibility to add unlimited users to their accounts, providing a streamlined way for consultants to offer customized services while harnessing the full power of Pneumatic. Learn about tenant accounts White Label Solution White-label feature offers a powerful branding solution for businesses. It empowers customers to replace Pneumatic's native branding within the system with their own, ensuring a seamless and cohesive corporate experience. Whether customers want to apply their corporate identity to their own account or wish to promote their brand by applying their logo and branding to the tenant accounts they establish, this feature facilitates a tailored and professional appearance. By utilizing the White Label capability, businesses can promote their own brand consistently across all the platform interfaces. Learn about white label Guest Performersin Tasks You can invite external users to specific tasks as guest performers at no extra cost. Just click on Add Guest and enter the email address of the person whose input or help you want with the task. They will be able to read and add comments, and complete or return the task. Guests can be removed from tasks at any time. There are no restrictions on the number of guests you can invite to participate in your tasks. The feature is designed to enable you to easily engage with users outside your team, but it can also be used to minimize the number of paid users you have in your account. Learn about guest performers ConditionalWorkflow Logic Do you want to have branching workflows in which some steps get skipped or included in the workflow dynamically based on the values of the outputs received from previous steps or the inputs entered in the kick-off form? Do you want to be able to abort workflows based on dynamic inputs?That’s what Pneumatic’s conditional workflow logic capability is designed for. You can add a condition or a chain of conditions connected with AND or OR logical statements to include or exclude a specific step or to abort the entire workflow if certain conditions are met or not met. Learn about conditions UrgentPrioritization Do you occasionally have all-hands on-deck situations when you want your team to prioritize a specific project? In Pneumatic you can do that with ease by labelling any workflow as urgent.All the tasks that are part of the workflow will get brought up to the top of any list of tasks. Your team will know instantly that you want them to focus on this specific workflow.Once the emergency blows over, you can just as easily go back and toggle the urgent switch off, to de-prioritize the workflow and let your team go back to business as usual. Learn about urgent workflows WorkflowVariables Do you have an order processing workflow, or a reach qualification workflow - as your team collect more information about the order or the lead, they can easily share it down the pipeline by utilizing workflow variables. These can also be used to dynamically assign steps to various members of your team.You add them as kick-off form fields or workflow step output fields. Once added, they can be used in task descriptions and as task performers in all of the subsequent stages of the workflow. Make sure all performers always have easy access to the information they need. Learn about variables Video-basedWorkflows Make employee onboarding and orientation easy by embedding videos and graphics in your workflow steps. Tell them about your corporate culture, values, mission, market, competition and history in a series of quick engaging introductory videos.Back those up with easy-to-understand explanatory graphics. A picture is worth a thousand words and a video is worth at least 24 pictures per second. Make your communications several orders of magnitude more effective by using pictures and videos.Pneumatic supports embedding videos in task descriptions and comments from the following sources: Youtube, Loom, Wistia. Learn about video embeds Workflow ActivityHighlights The Highlights are the latest news in the system. They show you all the latest activities with a focus on your team: who did what last. If you want to learn what’s been happening in your system just go to Highlights and see. You can then slice and dice the information by period, user or workflow/SOP.For instance, if your sales team were supposed to have been making phone calls in a customer retention process, and you want to get the latest info about the progress made so far, Highlights is the place where you can get that information really fast. Learn about highlights InformativeDashboards The Pneumatic Dashboards are where you get a birds-eye view of your system. The Dashboards let you see all the essential metrics of your system in one view - how many processes have been started, how many are in progress, how many have been completed. The same applies to tasks assigned to you.All the metrics are broken down by workflow template and by workflow stage. Pneumatic has a Workflows dashboard in which all information is organized around workflows and a Tasks dashboard that focuses on the tasks currently assigned to the user. Learn about dashboard Commentsand Mentions Communication is key to successful team work. And in order to maximize the effectiveness of communication, you want to make it as relevant as possible.And that’s exactly our goal with the comments and mentions capability: every workflow in Pneumatic is a live communication channel in which your team can post comments and mention each other within the specific context of that workflow. When you click on a comment or mention notification, you get taken directly to the workflow where the comment was posted or you were mentioned so you can instantly see what it’s all about. Learn about mentions WYSIWYGEnhanced Editor Do you want to highlight text in task descriptions, do you want in embed links in your descriptions or create bullet or numbered lists and more? Take advantage of our powerful WYSIWYG text editor. It comes in the form of a pop-up tool-bar that appears whenever you highlight a section of text and disappears and stays out of your way as soon as you’re done with it.Do you want to italisize some text or turn it into a bulleted list? Just select it and our pop-up toolbar will be there to let you choose what you want to do with it. Learn about wysiwyg editor 1 Run workflow manually You can launch workflow from within Pneumatic by clicking on the Run Workflow button anywhere in the system How to start workflows 2 Shared kick-off forms Via publicly shared kick-off forms by clicking on a link to a shared kick-off, filling it out and submitting it Shareable forms 3 External SaaS system Automatically in response to events in some other SaaS system linked to via Zapier or Integromat Zapier integrations 4 Pneumatic public API Automatically via our public API - you or your team can write a script to run a specific type of workflow Pneumatic API See how Pneumatic can help to improve your business --- Unlimited users just $99/month Your whole organisation for one fixed price Try for FREE Partner with Pneumatic for Endless Possibilities Become a Pneumatic partner just by being a customer. This enables you to set up tenant accounts. Develop your own BPM solutions powered by Pneumatic, brand it your way, deliver to your customer base, and oversee it all from your Pneumatic dashboard. Schedule a discovery call 1 You’re Already a Partner By simply becoming a Pneumatic customer, you're automatically enrolled as a valued partner. This enables you to immediately add and manage tenant accounts from your centralized dashboard. And there's no need to wait for approval; we've made it streamlined. Your invoice will adjust automatically to reflect any changes, making the financial side hassle-free and enabling you to do long-term budgeting with ease. 2 Flat Rate Transparent Pricing Our pricing is as transparent as it gets — $99 per month for each tenant account you manage, or opt for the discounted annual rate of $79 per account. If you're overseeing 10 accounts, that equates to $990 per month, keeping financial calculations simple. This flat-rate structure eliminates the guesswork, making life easier for your accounting team while offering your clients a transparent, easy-to-understand pricing model. 3 Customized White Label Solutions Transform your service offering by incorporating Pneumatic seamlessly. Our platform is fully rebrandable, allowing you to apply your own logo to the dashboard as well as to all transactional emails, including in your tenant accounts. This feature lets you offer a cohesive, branded experience to your clients with minimal effort, while helping spread the word about your services among your clients' clients and beyond with brand shared kick-off forms. Key Benefits Get started immediately — no approvals required Centralize your tenant management with one easy-to-use dashboard Enjoy transparent, flat-rate pricing for all managed accounts Showcase your brand by applying custom logos throughout the platform Comprehensive features come standard with our Unlimited plan No-Brainer Partnering with Pneumatic provides a clear path to expanding your BPM offerings without the usual complications. With transparent pricing, unlimited scalability, and custom branding, Pneumatic is genuinely a partner that grows with you. So why wait? Dive into the unlimited world of Pneumatic today and harness the power of infinite possibilities. Schedule a discovery call Do you have a question?Don't hesitate to ask