Mailbutler

Help us improve your experienceWe use cookies to understand how our site is used so we can improve your experience.Accepting helps us fix issues and make the site better.Customize Accept & CloseCustomize Consent Preferences We use cookies to help you navigate efficiently and perform certain functions. You will find detailed information about all cookies under each consent category below.The cookies that are categorized as "Necessary" are stored on your browser as they are essential for enabling the basic functionalities of the site. ... Show moreNecessaryAlways ActiveNecessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.Cookiecookieyes-consentDuration1 yearDescriptionCookieYes sets this cookie to remember users' consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.Cookie_cfuvidDurationsessionDescriptionCloudflare sets this cookie to track users across sessions to optimize user experience by maintaining session consistency and providing personalized servicesCookieVISITOR_PRIVACY_METADATADuration6 monthsDescriptionYouTube sets this cookie to store the user's cookie consent state for the current domain. FunctionalFunctional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.CookieVISITOR_INFO1_LIVEDuration6 monthsDescriptionA cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface.Cookieyt-remote-device-idDurationNever ExpiresDescriptionYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.Cookieyt-remote-connected-devicesDurationNever ExpiresDescriptionYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.Cookie__cf_bmDuration1 hourDescriptionThis cookie, set by Cloudflare, is used to support Cloudflare Bot Management.Cookieytidb::LAST_RESULT_ENTRY_KEYDurationNever ExpiresDescriptionThe cookie ytidb::LAST_RESULT_ENTRY_KEY is used by YouTube to store the last search result entry that was clicked by the user. This information is used to improve the user experience by providing more relevant search results in the future.Cookieyt-remote-session-nameDurationsessionDescriptionThe yt-remote-session-name cookie is used by YouTube to store the user's video player preferences using embedded YouTube video.Cookieyt-remote-fast-check-periodDurationsessionDescriptionThe yt-remote-fast-check-period cookie is used by YouTube to store the user's video player preferences for embedded YouTube videos.Cookieyt-remote-session-appDurationsessionDescriptionThe yt-remote-session-app cookie is used by YouTube to store user preferences and information about the interface of the embedded YouTube video player.Cookieyt-remote-cast-availableDurationsessionDescriptionThe yt-remote-cast-available cookie is used to store the user's preferences regarding whether casting is available on their YouTube video player.Cookieyt-remote-cast-installedDurationsessionDescriptionThe yt-remote-cast-installed cookie is used to store the user's video player preferences using embedded YouTube video.AnalyticsAnalytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.CookieYSCDurationsessionDescriptionYSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages.Cookie_gcl_auDuration3 monthsDescriptionProvided by Google Tag Manager to experiment advertisement efficiency of websites using their services.Cookie_gaDuration1 year 1 month 4 daysDescriptionThe _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.Cookie_gidDuration1 dayDescriptionInstalled by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.Cookie_ga_*Duration1 year 1 month 4 daysDescriptionGoogle Analytics sets this cookie to store and count page views.PerformancePerformance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.Cookiesib_cuidDuration6 monthsDescriptionPurechat uses this cookie to send data to purechat.com, to connect visitors to the reservation team and track visitors to stay on portal. AdvertisementAdvertisement cookies are used to provide visitors with customized advertisements based on the pages you visited previously and to analyze the effectiveness of the ad campaigns.Cookietest_cookieDuration15 minutesDescriptionThe test_cookie is set by doubleclick.net and is used to determine if the user's browser supports cookies.CookieIDEDuration1 year 24 daysDescriptionGoogle DoubleClick IDE cookies store information about how the user uses the website to present them with relevant ads according to the user profile.Cookie__Secure-YNIDDuration6 monthsDescriptionGoogle cookie used to protect user security and prevent fraud, especially during the login process.Cookie__Secure-ROLLOUT_TOKENDuration6 monthsDescriptionYouTube sets this cookie to manage feature rollout and experimentation. It helps Google control which new features or interface changes are shown to users as part of testing and staged rollouts, ensuring consistent experience for a given user during an experiment.Cookieyt.innertube::nextIdDurationNever ExpiresDescriptionYouTube sets this cookie to register a unique ID to store data on what videos from YouTube the user has seen.Cookieyt.innertube::requestsDurationNever ExpiresDescriptionYouTube sets this cookie to register a unique ID to store data on what videos from YouTube the user has seen.OthersOther uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.Cookiewp-wpml_current_languageDurationsessionDescriptionNo description available.CookiecsrfSecretDurationsessionDescriptionDescription is currently not available.Cookie__Secure-YECDurationpastDescriptionYouTube sets this cookie to stores the user's video player preferences using embedded YouTube videoCookiefp_idDurationNever ExpiresDescriptionNo description available.Cookie_leadgenie_sessionDurationsessionDescriptionDescription is currently not available.CookieX-CSRF-TOKENDurationsessionDescriptionDescription is currently not available. Save My Preferences Accept & ClosePowered by Mailbutler’s Smart Assistant Mailbutler presents its AI email assistant for Apple Mail, Gmail, and Outlook which uses the power of artificial intelligence to help you manage and work on your emails. Try for free Smart Compose Need to write an email quickly? With Mailbutler’s AI email assistant, you can provide a few keywords, and the Smart Assistant will draft an email for you. Then, you can insert it into your compose window and make any edits you need to. Smart Respond Sick of spending all your time responding to emails? Let Mailbutler do it for you! Simply click on the Reply button and the AI email assistant will generate a response for you. If you need to, instruct the AI assistant to consider specific information in the reply using the With details option. Tuning for customized results Do you send different types of emails and need to adjust the tone of voice depending on the occasion? Use the tuning option to customize the format, length, style, tone, and language of the results that the AI assistant generates for you. Smart Summarize Mailbutler can instantly give you an overview of all pertinent details from an email. Simply click on the Summarize button, and Mailbutler’s email AI assistant will sum up the email for you so you know exactly what’s happening in your inbox at all times. Smart Improve Getting emails exactly right can be difficult. Thankfully, Mailbutler can help! Our AI mail assistant can improve the spelling and grammar of an email you have written. Simply click on the button and get suggestions on how to improve your message. Task Finder Writing out lists of tasks from the emails you receive can be a bore – but no longer with Mailbutler’s Smart Assistant! Smart Assistant can scan your email and quickly give you a list of to-dos that need to be completed. You can then quickly add the relevant tasks to the Mailbutler Tasks feature, meaning you always have an overview of what needs to get done. AI Email Assistant FAQs What is the Mailbutler Smart Assistant? The Mailbutler Smart Assistant is an AI email writer and assistant. It can compose and respond to emails, summarize long messages, find tasks in your messages, and improve your spelling and grammar, all in seconds. How can I try out the Mailbutler Smart Assistant? You can try out all of Mailbutler’s features, including the AI-powered Smart Assistant, in our 14-day free trial when you sign up for an account. After that, you’ll have to be on either our Smart or Business plan to continue using this feature. How does the Mailbutler Smart Assistant work? The Mailbutler Smart Assistant uses GPT-4o, an AI created by OpenAI. This is an artificial intelligence that ‘talks’ in a conversational way with the user. This is how we’re able to get the Smart Assistant to write comprehensible, accurate emails. Using it couldn’t be easier: in the Mailbutler Sidebar, in the Current and Draft tabs, you’ll see our little Smart Assistant button. When you have an email selected, simply click the button and tell the Smart Assistant what to do – respond, summarize, or find tasks. When you have the compose window open, click the Smart Assistant button and instruct the AI to compose an email from scratch or improve your draft. This helps you save time and effort. Which AI does the Mailbutler Smart Assistant use? The Mailbutler Smart Assistant uses GPT-4o which was created by OpenAI. Which email platforms does the Smart Assistant work with? The Mailbutler Smart Assistant works with the three most popular email clients: Apple Mail, Microsoft Outlook, and Gmail. Is the Mailbutler Smart Assistant free to use? You can try out the AI email assistant and all the other Mailbutler features with our 14-day free trial. After that, you’ll have to subscribe to the Smart or Business plan to continue using the Smart Assistant. Don’t worry about privacy. Mailbutler is 100% GDPR compliant. We take privacy seriously and never share your data with third parties. And because our servers are located in the EU, you can rest assured that your data is handled in line with the strictest privacy and security regulations. Maybe you heard about us from It only takes 30 seconds to get started It only takes 30 seconds to get started The email extension that adds powerful features to your Apple Mail, Gmail, or Outlook inbox. The email extension that adds powerful features to your Apple Mail, Gmail, or Outlook inbox. Get started Book a demo --- Help us improve your experienceWe use cookies to understand how our site is used so we can improve your experience.Accepting helps us fix issues and make the site better.Customize Accept & CloseCustomize Consent Preferences We use cookies to help you navigate efficiently and perform certain functions. You will find detailed information about all cookies under each consent category below.The cookies that are categorized as "Necessary" are stored on your browser as they are essential for enabling the basic functionalities of the site. ... Show moreNecessaryAlways ActiveNecessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.Cookiecookieyes-consentDuration1 yearDescriptionCookieYes sets this cookie to remember users' consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.Cookie_cfuvidDurationsessionDescriptionCloudflare sets this cookie to track users across sessions to optimize user experience by maintaining session consistency and providing personalized servicesCookieVISITOR_PRIVACY_METADATADuration6 monthsDescriptionYouTube sets this cookie to store the user's cookie consent state for the current domain. FunctionalFunctional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.CookieVISITOR_INFO1_LIVEDuration6 monthsDescriptionA cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface.Cookieyt-remote-device-idDurationNever ExpiresDescriptionYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.Cookieyt-remote-connected-devicesDurationNever ExpiresDescriptionYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.Cookie__cf_bmDuration1 hourDescriptionThis cookie, set by Cloudflare, is used to support Cloudflare Bot Management.Cookieytidb::LAST_RESULT_ENTRY_KEYDurationNever ExpiresDescriptionThe cookie ytidb::LAST_RESULT_ENTRY_KEY is used by YouTube to store the last search result entry that was clicked by the user. This information is used to improve the user experience by providing more relevant search results in the future.Cookieyt-remote-session-nameDurationsessionDescriptionThe yt-remote-session-name cookie is used by YouTube to store the user's video player preferences using embedded YouTube video.Cookieyt-remote-fast-check-periodDurationsessionDescriptionThe yt-remote-fast-check-period cookie is used by YouTube to store the user's video player preferences for embedded YouTube videos.Cookieyt-remote-session-appDurationsessionDescriptionThe yt-remote-session-app cookie is used by YouTube to store user preferences and information about the interface of the embedded YouTube video player.Cookieyt-remote-cast-availableDurationsessionDescriptionThe yt-remote-cast-available cookie is used to store the user's preferences regarding whether casting is available on their YouTube video player.Cookieyt-remote-cast-installedDurationsessionDescriptionThe yt-remote-cast-installed cookie is used to store the user's video player preferences using embedded YouTube video.AnalyticsAnalytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.CookieYSCDurationsessionDescriptionYSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages.Cookie_gcl_auDuration3 monthsDescriptionProvided by Google Tag Manager to experiment advertisement efficiency of websites using their services.Cookie_gaDuration1 year 1 month 4 daysDescriptionThe _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.Cookie_gidDuration1 dayDescriptionInstalled by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.Cookie_ga_*Duration1 year 1 month 4 daysDescriptionGoogle Analytics sets this cookie to store and count page views.PerformancePerformance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.Cookiesib_cuidDuration6 monthsDescriptionPurechat uses this cookie to send data to purechat.com, to connect visitors to the reservation team and track visitors to stay on portal. AdvertisementAdvertisement cookies are used to provide visitors with customized advertisements based on the pages you visited previously and to analyze the effectiveness of the ad campaigns.Cookietest_cookieDuration15 minutesDescriptionThe test_cookie is set by doubleclick.net and is used to determine if the user's browser supports cookies.CookieIDEDuration1 year 24 daysDescriptionGoogle DoubleClick IDE cookies store information about how the user uses the website to present them with relevant ads according to the user profile.Cookie__Secure-YNIDDuration6 monthsDescriptionGoogle cookie used to protect user security and prevent fraud, especially during the login process.Cookie__Secure-ROLLOUT_TOKENDuration6 monthsDescriptionYouTube sets this cookie to manage feature rollout and experimentation. It helps Google control which new features or interface changes are shown to users as part of testing and staged rollouts, ensuring consistent experience for a given user during an experiment.Cookieyt.innertube::nextIdDurationNever ExpiresDescriptionYouTube sets this cookie to register a unique ID to store data on what videos from YouTube the user has seen.Cookieyt.innertube::requestsDurationNever ExpiresDescriptionYouTube sets this cookie to register a unique ID to store data on what videos from YouTube the user has seen.OthersOther uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.Cookiewp-wpml_current_languageDurationsessionDescriptionNo description available.CookiecsrfSecretDurationsessionDescriptionDescription is currently not available.Cookie__Secure-YECDurationpastDescriptionYouTube sets this cookie to stores the user's video player preferences using embedded YouTube videoCookiefp_idDurationNever ExpiresDescriptionNo description available.Cookie_leadgenie_sessionDurationsessionDescriptionDescription is currently not available.CookieX-CSRF-TOKENDurationsessionDescriptionDescription is currently not available. Save My Preferences Accept & ClosePowered by Flexible plans to suit your email needs Start with a free 14-day trial that includes all features. No credit card information required. Billing available in USD and EUR. USD EUR Choose your billing: Yearly Monthly Yearly billing: UP TO 25% OFF Yearly billing: 25% OFF Billing available in USD and EUR. USD EUR Starter $5 €4 $4 €3 + 0,80€ VAT + 0,60€ VAT Per user per month Per user per month Free forever Emails sent with the free Starter plan include a visible Mailbutler watermark. Email TrackingBasic Email TrackingSee when your emails were first opened and your links were first clicked. Real-time NotificationsGet notified as soon as your recipient opens your email or clicks your link. Available on both desktop and mobile. Signature MarketingPre-defined SignaturesSave time by using Mailbutler’s professional pre-designed email signature templates. Custom SignaturesTake full control of your email signatures by coding them yourself. Whether you want to align your signature design with your brand guidelines or add unique elements to it, this feature allows you to create custom signatures using HTML. Marketing ElementsUse your email signature as a marketing tool. Add call-to-action buttons to drive conversions. Add images and videos to your email signature gallery to create a mini-portfolio. Add social links and icons so your recipients can follow you on social media. Team SharingEasily share your signatures with all of your team members in just a few clicks. After you’ve shared your signatures with your colleagues, choose which fields they can edit. Lock the options you want to keep uniform across your team, and allow them to personalize other sections, keeping everyone on brand and consistent. Subscribe Subscribe Professional $9 €8 $7 €6 + 1,60€ VAT + 1,20€ VAT Per user per month Per user per month Email TrackingBasic Email TrackingSee when your emails were first opened and your links were first clicked. Real-time NotificationsGet notified as soon as your recipient opens your email or clicks your link. Available on both desktop and mobile. Tailored SendingMessage TemplatesQuickly and easily create professional email message templates with dynamic placeholders so you don’t have to write the same copy over and over again. Mail MergeMail Merge pulls personalized contact data (like the recipient’s name, company, and job title) from your linked contact service (Apple/Google/Outlook Contacts), CRM tool (HubSpot or Salesforce), or CSV file, and inserts it into pre-defined placeholders in your email message template. Inbox CollaborationEmail AssignmentsAssign emails to yourself and your teammates for clear task ownership and an organized shared inbox. Collaborator StatusSee when your collaborators are viewing or replying to messages in your shared inbox to avoid double work and confusion. Notes and TasksExchange notes on emails with your team members to keep everybody informed and up to date. Share tasks with your colleagues and get notified once they have been completed. TagsAdd tags to your emails and Mailbutler items (notes, tasks, message templates, and email signatures) to easily organize your inbox. Add titles and colors so you never lose track. Signature MarketingPre-defined SignaturesSave time by using Mailbutler’s professional pre-designed email signature templates. Custom SignaturesTake full control of your email signatures by coding them yourself. Whether you want to align your signature design with your brand guidelines or add unique elements to it, this feature allows you to create custom signatures using HTML. Marketing ElementsUse your email signature as a marketing tool. Add call-to-action buttons to drive conversions. Add images and videos to your email signature gallery to create a mini-portfolio. Add social links and icons so your recipients can follow you on social media. Team SharingEasily share your signatures with all of your team members in just a few clicks. After you’ve shared your signatures with your colleagues, choose which fields they can edit. Lock the options you want to keep uniform across your team, and allow them to personalize other sections, keeping everyone on brand and consistent. Subscribe Subscribe Most Popular Smart $14 €12 $11 €9 + 2,40€ VAT + 1,80€ VAT Per user per month Per user per month Email TrackingBasic Email TrackingSee when your emails were first opened and your links were first clicked. Real-time NotificationsGet notified as soon as your recipient opens your email or clicks your link. Available on both desktop and mobile. Engagement DataSee a comprehensive history of all email opens and link clicks. Device and Location DetailsSee where your recipients were and what devices they were using when they opened your emails. Per-recipient TrackingWhen you send an email to multiple recipients, you see exactly who opened it, along with detailed information such as the time, location, and device used. Smart Follow-upsMailbutler analyzes your tracked emails — focusing on opens, link clicks, and engagement patterns — to identify messages that may need a follow‑up. Your emails are automatically categorized as high, medium, or low urgency so you know exactly what to prioritize next. And when you’re ready to reach out, our AI‑powered Smart Assistant can draft personalized follow‑up emails for you — thoughtful, relevant, and ready to send. Tailored SendingMessage TemplatesQuickly and easily create professional email message templates with dynamic placeholders so you don’t have to write the same copy over and over again. Mail MergeMail Merge pulls personalized contact data (like the recipient’s name, company, and job title) from your linked contact service (Apple/Google/Outlook Contacts), CRM tool (HubSpot or Salesforce), or CSV file, and inserts it into pre-defined placeholders in your email message template. Smart ComposeMailbutler’s AI-powered Smart Assistant composes messages for you based on a few short input keywords. Our AI can also draft responses to emails, and you can choose whether to reply negatively, positively, or by sharing details (for example, if someone invites you to a meeting). Smart ImproveThe Smart Assistant checks and corrects the spelling and grammar of your emails. Our AI also improves the phrasing, tone, and clarity of your drafts, helping you write more polished and professional emails. Smart TimingNot sure when to send your email for the best results? Mailbutler suggests the best time for you to reach your contact so you can maximize your chances of a reply. Inbox CollaborationEmail AssignmentsAssign emails to yourself and your teammates for clear task ownership and an organized shared inbox. Collaborator StatusSee when your collaborators are viewing or replying to messages in your shared inbox to avoid double work and confusion. Notes and TasksExchange notes on emails with your team members to keep everybody informed and up to date. Share tasks with your colleagues and get notified once they have been completed. TagsAdd tags to your emails and Mailbutler items (notes, tasks, message templates, and email signatures) to easily organize your inbox. Add titles and colors so you never lose track. Smart Task FinderOur AI-powered Smart Assistant scans the messages in your inbox for actionable to-dos which you can then save as Mailbutler tasks. Smart SummarizeThe Smart Assistant instantly summarizes emails for you and lets you quickly turn the summaries into Mailbutler notes. Signature MarketingPre-defined SignaturesSave time by using Mailbutler’s professional pre-designed email signature templates. Custom SignaturesTake full control of your email signatures by coding them yourself. Whether you want to align your signature design with your brand guidelines or add unique elements to it, this feature allows you to create custom signatures using HTML. Marketing ElementsUse your email signature as a marketing tool. Add call-to-action buttons to drive conversions. Add images and videos to your email signature gallery to create a mini-portfolio. Add social links and icons so your recipients can follow you on social media. Team SharingEasily share your signatures with all of your team members in just a few clicks. After you’ve shared your signatures with your colleagues, choose which fields they can edit. Lock the options you want to keep uniform across your team, and allow them to personalize other sections, keeping everyone on brand and consistent. Subscribe Subscribe Business Custom price Email TrackingBasic Email TrackingSee when your emails were first opened and your links were first clicked. Real-time NotificationsGet notified as soon as your recipient opens your email or clicks your link. Available on both desktop and mobile. Engagement DataSee a comprehensive history of all email opens and link clicks. Device and Location DetailsSee where your recipients were and what devices they were using when they opened your emails. Per-recipient TrackingWhen you send an email to multiple recipients, you see exactly who opened it, along with detailed information such as the time, location, and device used. Smart Follow-upsMailbutler analyzes your tracked emails — focusing on opens, link clicks, and engagement patterns — to identify messages that may need a follow‑up. Your emails are automatically categorized as high, medium, or low urgency so you know exactly what to prioritize next. And when you’re ready to reach out, our AI‑powered Smart Assistant can draft personalized follow‑up emails for you — thoughtful, relevant, and ready to send. Custom SubdomainSet up and use your own subdomain for your tracked emails to increase their trustworthiness and improve their deliverability. IP BlacklistingBlacklist your company’s IP address from tracking so you only see tracking details from clients, not any coworkers you’ve cced. CRM IntegrationMailbutler automatically pushes tracking events — email opens, link clicks, and device and location details — directly into HubSpot and Salesforce. BCC to CRM ensures every tracked email is automatically logged in your CRM for complete records. Tailored SendingMessage TemplatesQuickly and easily create professional email message templates with dynamic placeholders so you don’t have to write the same copy over and over again. Mail MergeMail Merge pulls personalized contact data (like the recipient’s name, company, and job title) from your linked contact service (Apple/Google/Outlook Contacts), CRM tool (HubSpot or Salesforce), or CSV file, and inserts it into pre-defined placeholders in your email message template. Smart ComposeMailbutler’s AI-powered Smart Assistant composes messages for you based on a few short input keywords. Our AI can also draft responses to emails, and you can choose whether to reply negatively, positively, or by sharing details (for example, if someone invites you to a meeting). Smart ImproveThe Smart Assistant checks and corrects the spelling and grammar of your emails. Our AI also improves the phrasing, tone, and clarity of your drafts, helping you write more polished and professional emails. Smart TimingNot sure when to send your email for the best results? Mailbutler suggests the best time for you to reach your contact so you can maximize your chances of a reply. Custom SMTPUse your own SMTP server for tailored email campaigns. Enjoy unlimited sending and reliable delivery for Mail Merge without being restricted by your email account limits. Inbox CollaborationEmail AssignmentsAssign emails to yourself and your teammates for clear task ownership and an organized shared inbox. Collaborator StatusSee when your collaborators are viewing or replying to messages in your shared inbox to avoid double work and confusion. Notes and TasksExchange notes on emails with your team members to keep everybody informed and up to date. Share tasks with your colleagues and get notified once they have been completed. TagsAdd tags to your emails and Mailbutler items (notes, tasks, message templates, and email signatures) to easily organize your inbox. Add titles and colors so you never lose track. Smart Task FinderOur AI-powered Smart Assistant scans the messages in your inbox for actionable to-dos which you can then save as Mailbutler tasks. Smart SummarizeThe Smart Assistant instantly summarizes emails for you and lets you quickly turn the summaries into Mailbutler notes. Signature MarketingPre-defined SignaturesSave time by using Mailbutler’s professional pre-designed email signature templates. Custom SignaturesTake full control of your email signatures by coding them yourself. Whether you want to align your signature design with your brand guidelines or add unique elements to it, this feature allows you to create custom signatures using HTML. Marketing ElementsUse your email signature as a marketing tool. Add call-to-action buttons to drive conversions. Add images and videos to your email signature gallery to create a mini-portfolio. Add social links and icons so your recipients can follow you on social media. Team SharingEasily share your signatures with all of your team members in just a few clicks. After you’ve shared your signatures with your colleagues, choose which fields they can edit. Lock the options you want to keep uniform across your team, and allow them to personalize other sections, keeping everyone on brand and consistent. COMING SOONUTM Link PersonalizationAdd standard and custom UTM parameters to your email signature links to track performance by sender, recipient, subject line, and more. You can view all captured UTM data directly in Google Analytics 4 and your CRM tools, including HubSpot and Salesforce. Talk to sales Talk to sales Talk to sales Required fields First and last name* Email* How many Business plan licenses do you need?* Email Tracking Basic Email Tracking See when your emails were first opened and your links were first clicked. Real-time Notifications Get notified as soon as your recipient opens your email or clicks your link. Available on both desktop and mobile. Engagement Data See a comprehensive history of all email opens and link clicks. Device and Location Details See where your recipients were and what devices they were using when they opened your emails. Per-recipient Tracking When you send an email to multiple recipients, you see exactly who opened it, along with detailed information such as the time, location, and device used. Smart Follow-ups Mailbutler analyzes your tracked emails — focusing on opens, link clicks, and engagement patterns — to identify messages that may need a follow‑up. Your emails are automatically categorized as high, medium, or low urgency so you know exactly what to prioritize next. And when you’re ready to reach out, our AI‑powered Smart Assistant can draft personalized follow‑up emails for you — thoughtful, relevant, and ready to send. Custom Subdomain Set up and use your own subdomain for your tracked emails to increase their trustworthiness and improve their deliverability. IP Blacklisting Blacklist your company’s IP address from tracking so you only see tracking details from clients, not any coworkers you’ve cced. CRM Integration Mailbutler automatically pushes tracking events — email opens, link clicks, and device and location details — directly into HubSpot and Salesforce. BCC to CRM ensures every tracked email is automatically logged in your CRM for complete records. Tailored Sending Message Templates Quickly and easily create professional email message templates with dynamic placeholders so you don’t have to write the same copy over and over again. Mail Merge Mail Merge pulls personalized contact data (like the recipient’s name, company, and job title) from your linked contact service (Apple/Google/Outlook Contacts), CRM tool (HubSpot or Salesforce), or CSV file, and inserts it into pre-defined placeholders in your email message template. Smart Compose Mailbutler’s AI-powered Smart Assistant composes messages for you based on a few short input keywords. Our AI can also draft responses to emails, and you can choose whether to reply negatively, positively, or by sharing details (for example, if someone invites you to a meeting). Smart Improve The Smart Assistant checks and corrects the spelling and grammar of your emails. Our AI also improves the phrasing, tone, and clarity of your drafts, helping you write more polished and professional emails. Smart Timing Not sure when to send your email for the best results? Mailbutler suggests the best time for you to reach your contact so you can maximize your chances of a reply. Custom SMTP COMING SOON Use your own SMTP server for tailored email campaigns. Enjoy unlimited sending and reliable delivery for Mail Merge without being restricted by your email account limits. Inbox Collaboration Email Assignments Assign emails to yourself and your teammates for clear task ownership and an organized shared inbox. Collaborator Status See when your collaborators are viewing or replying to messages in your shared inbox to avoid double work and confusion. Notes and Tasks Exchange notes on emails with your team members to keep everybody informed and up to date. Share tasks with your colleagues and get notified once they have been completed. Tags Add tags to your emails and Mailbutler items (notes, tasks, message templates, and email signatures) to easily organize your inbox. Add titles and colors so you never lose track. Smart Task Finder Our AI-powered Smart Assistant scans the messages in your inbox for actionable to-dos which you can then save as Mailbutler tasks. Smart Summarize The Smart Assistant instantly summarizes emails for you and lets you quickly turn the summaries into Mailbutler notes. Signature Marketing Pre-designed Signatures Save time by using Mailbutler’s professional pre-designed email signature templates. Custom Signatures Take full control of your email signatures by coding them yourself. Whether you want to align your signature design with your brand guidelines or add unique elements to it, this feature allows you to create custom signatures using HTML. Marketing Elements Use your email signature as a marketing tool. Add call-to-action buttons to drive conversions. Add images and videos to your email signature gallery to create a mini-portfolio. Add social links and icons so your recipients can follow you on social media. Team Sharing Easily share your signatures with all of your team members in just a few clicks. After you’ve shared your signatures with your colleagues, choose which fields they can edit. Lock the options you want to keep uniform across your team, and allow them to personalize other sections, keeping everyone on brand and consistent. UTM Link Personalization COMING SOON Add standard and custom UTM parameters to your email signature links to track performance by sender, recipient, subject line, and more. You can view all captured UTM data directly in Google Analytics 4 and your CRM tools, including HubSpot and Salesforce. Want Mailbutler for your office, team, or business? No problem! Get in touch --- Who are we? Mailbutler is a Berlin-based software company comprising a hard-working team from all over the world. We’re completely remote, with headquarters in Berlin. Our passion is email, namely making the time you spend on your inbox more productive and less like hard work. We started in 2015 with a team of 2 people Mailbutler started out as just an idea in the minds of our founders, Tobias and Fabian. Now, we’re a growing team of about 20 members from all over the world. We go the extra mile for our customers Without our customers, we’d be nothing. That’s why we put them at the heart of everything we do. Love for our product drives us Mailbutler works so well because all of us love what we do and why we’re doing it. A passionate team leads to a top-rated email app! Email, effortless. At Mailbutler, we simplify email communication for professionals and teams with intelligent, integrated tools.​ Our mission is to make email effortless — by providing actionable insights, personalized outreach, collaborative inbox management, and signature-based marketing — so our users can focus on building relationships, driving results, and growing their business. Our core values Grow beyond your limits Working at Mailbutler is all about becoming a better version of yourself every day. We’re open-minded, constantly questioning the status quo, and eager to learn more and share our knowledge with each other. Celebrate success Our whole team works really hard to make our extension a reality and ensure we’re delivering the best results possible. That’s why we find it essential to celebrate all wins, however small. Think critically, evolve ideas Problem-solving and coming up with new ways to improve Mailbutler is the core of our company. Every team member has the freedom to be creative in overcoming obstacles and to continuously reimagine what our product can do. Embrace change and adapt to thrive The world of software and email is changing all the time. To survive, we have to adapt. We like to move with speed, react to the market and world around us, and create real value. Customers determine our success The most important people in our business are our customers. In order to create the best product possible for them, we listen to their feedback and update our product based on what they want. Meet the team We’re a diverse but tight-knit group of about 20 individuals uniting several different nationalities. Our company is completely remote, allowing each of our team members the freedom and flexibility to work however they want. Tobias macOS Developer With a longtime passion for coding, I love building things that enrich people’s lives. When I’m not staring at a screen, I enjoy go-karting and playing pool. Julia Customer Success Manager I was born and raised in Berlin. I’ve recently completed my English and Politics degree. In my free time, I like to read and go for long walks. Ameer Quality Assurance Manager I’m from India and love diving into technology. I’m always eager to learn and grow in the digital realm. I also enjoy hiking and cycling, finding joy in the synergy between technology and the great outdoors. René Frontend Developer I like video games, sports, and daddying around (eating leftovers, bad puns, using toys not meant for my age, etc.). Midhuna Quality Assurance Manager Born and raised in India, I find joy in life’s simple pleasures - whether it’s a peaceful evening with a cup of tea, nurturing my plants, or enjoying a cozy day indoors. I explore different places through trying new foods and enjoying meaningful conversations. Fabian CEO & CTO Former Tanzanian, now happily repatriated European, back in my birthplace of Berlin. I enjoy the little things in life, as well as traveling, hiking, and spending time with good friends. Natalia Quality Assurance Manager I am passionate about figure skating and enjoy being creative in my spare time. Besides that, you won’t see me resist a good bowl of spicy noodles. Irena Marketing Manager An introvert who loves animals, slow mornings, and all things Tolkien. Alaska Customer Success Manager I’m Alaska from Berlin. After years in customer service, I’m now part of the Mailbutler customer success team. When I’m not answering emails, I enjoy outdoor activities like hiking with my dog Salty or crocheting in the sun at a park. It’s my way of unwinding and embracing the simple joys of life. Iuliia Product Owner Exploring myself, the IT universe, and Berlin. I love and am learning in this city to be open-minded, brave, and always curious. Wahida Frontend Developer Still exploring the tech world, but I’m currently enjoying the frontend side, maybe it’s because not only I love coding but also the creative part in me: I’m a part-time artist, I do oil portraits. And I’m a big dog lover, I spend most of my time with my furry friends. Jillian Customer Success Manager Born and raised in the Philippines with a German heart. I love anything car-related. In my free time, I love watching documentaries and movies that might be boring for some but which really engage my curious brain. Magdalena UX/UI Designer Hailing from Poland, based in Berlin. In my free time, I enjoy exploring different realms of creativity such as: doing ceramics or upcycling clothes and giving old items a new lease on life, showing my commitment to sustainability. Btw... who wants to play a game of chess? Agustin Backend Developer I’m a background developer from Argentina who travels with my girlfriend and our dog, exploring the world while coding on the road. Darko UX/UI Designer Based in Belgrade, Serbia, I find immense pleasure in savoring Italian coffee blends, indulging in trail running, and immersing myself in the timeless allure of classic movies. Susann Web Developer Born in Saxony, I came to Berlin 20 years ago to study. I have been working as a freelance web developer for 15 years now. In my free time, I like the outdoors, for example hiking, kayaking, or horse riding. I also enjoy meeting up with friends for a game night or for a walk through the Kiez. Charlotte Frontend Developer Former media educator turned frontend developer. Longtime Berlin resident with a love for the outdoors—swimming, cycling, and climbing keep me inspired. Jeffy Quality Assurance Manager Originally from India, I have a deep love for music and enjoy singing whenever I get the chance. I love traveling and exploring creative, hands-on hobbies that let me unwind. It only takes 30 seconds to get started It only takes 30 seconds to get started The email extension that adds powerful features to your Apple Mail, Gmail, or Outlook inbox. The email extension that adds powerful features to your Apple Mail, Gmail, or Outlook inbox. Get started Book a demo --- Back Step 1: Provide your email address Step 2: Install Mailbutler for your preferred email client Sign up for your free 14-day trial And experience the smarter way to manage emails No credit card information required ISO 27001 certified and GDPR compliant Trusted by 100K professionals across the globe Please enter a valid email address. Get started By providing your email address and proceeding with the signup, you agree to our Privacy Policy. You’re almost there! Get Mailbutler for your preferred email client from the official app store Apple Mail Mac App Store Gmail Chrome Web Store Outlook Microsoft Marketplace Mailbutler ensures my emails get seen and my business keeps moving. Tim Gerard Barker Owner of Tim Gerard Barker Photography & Film Mailbutler has brought back communication confidence and efficiency for us. Markus Werning Co-founder of Dream Art Music